BUILDING AWARENESS: In Spring 2021, the LEA conducted an awareness campaign throughout the school community by sending out regular email updates regarding the Federal initiatives and upcoming NYSED funding opportunities. The LEA held monthly district meetings via Zoom during the school year and over the summer to provide real time updates and answer stakeholder questions. The Superintendent of Schools gave updates to the CLV community through regular Board of Education meetings and updates posted on the district website, which the community regularly refers to throughout the pandemic to stay updated on current developments.
STAKEHOLDERS: In Spring and Summer 2021, the LEA convened a representative group of stakeholders, including the administrative team (Director of Special Education, Director of Technology, Buildings and Grounds, Transportation, the building principals, the School Business Administrator), representatives from teaching and support staff, school specialists, parents, and CLV Board members to develop a plan for the use of ARP funds aligned to assessed needs.
The LEA will continue to engage a variety of stakeholder groups already in place, including PTAs, Title Grant Parent Groups, Community Partners, etc. to ensure sustainability.
NEEDS ASSESSMENT: The LEA identified a variety current data, including but not limited to state assessment performance, attendance, social-emotional health check-ins and surveys, community access surveys, focus group interviews, Title I Parent Meeting feedback, and others to conduct a needs assessment. The LEA also developed online surveys and had an open forum to collect additional feedback from all stakeholders, including faculty and staff, Board of Education members, Union leaders, and community members. The purpose of the Needs Assessment was to help district and school staff to
- find gaps between current conditions (what is) and desired conditions (what should be);
- place these gaps or needs in priority order;
- identify strategies, practices, and evidence-based interventions aligned to needs; and
- target resources to address needs.
The LEA will conduct an annual Needs Assessment Cycle embedded into its Strategic Planning processes to ensure that all programs and interventions are sustainable and continue to have positive impact on student academics and social emotional needs.
DECISION-MAKING PROCESSES: The LEA engaged in meaningful consultation with teachers, principals, school leaders, other educators, school staff, and their unions early in the process. School and district administrators discussed building level needs with the faculty and staff within their school buildings and brought forth ideas to the district level administration. All members of the district level administration compiled a list of initiatives collaboratively and created a draft plan for uses of the funds.
The LEA posted the district's tentative plan on the district website and alerted (through our all call, text, and email system) all district families, faculty, and staff that the draft plan was available for stakeholders to review and provide final draft feedback. Comments and suggestions were received via email and considered by the district in finalizing the plan for the use of funds.
ONGOING STAKEHOLER ENGAGEMENT: The LEA will continue to engage stakeholders using a variety of inputs to solicit feedback about the effectiveness and impact of the evidence-based practices, as well as on-going and arising needs. The LEA will monitor and evaluate programs and practices at regular intervals through progress monitoring, focus groups, interviews and participant surveys.